Most recently approved County Commission Minutes

 

Mercer County Commission
Minutes
August 6, 2014

 

The meeting was called to order at 9:00 AM CT by Chairman Murray, also present was Commissioner Scheurer, Commissioner Entze, Commissioner Bitterman, Commissioner Tveit, State’s Attorney Binder and Auditor Brost.

Motion made by Commissioner Entze, seconded by Commissioner Scheurer to approve the agenda with additions. On roll call vote; Entze, “Aye”, Scheurer, “Aye”, Tveit, “Aye”, Bitterman, “Aye”, Murray, “Aye”, motion carried.

Motion made by Commissioner Tveit, second by Commissioner Scheurer to approve the minutes of the July 14th commission meeting.  On roll call vote; Tveit, “Aye”, Scheurer, “Aye”, Entze, “Aye”, Bitterman, “Aye”, Murray, “Aye”, motion carried.

Motion made by Commissioner Scheurer, seconded by Commissioner Tveit to approve the payments of bills as follows:  David D. Chadwick, $170.00; North Dakota Game and Fish, $51,731.00; ND Insurance Department, $409.53; Stur-D Products Company, $2,350.00; Southwest Business Machines Inc., $367.02; United States Treasury, $336.66; Grand International Inn, $359.80; J & M Hardware, Inc., $397.89; Southwest Business Machines Inc., $13.46; Beulah City Park District, $438.14; Beulah Fire Protection District, $190.63; Beulah School District, $2,418.44; Center Stanton School District #1, $96.90; City of Beulah, $1,673.79; City of Golden Valley, $72.38; City of Hazen, $1,227.02; City of Stanton, $127.49; City of Zap, $216.71; Glen Ullin Rural Fire District, $40.50; Golden Valley Rural Fire District, $560.12; Halliday Rural Fire Protection District, $177.29; Hazen City Park District, $166.43; Hazen Rural Fire District, $2,079.07; Hazen School District 3, $2,875.48; Hebron Fire Protection District, $541.51; ND State Treasurer, $198.53; Soil Conservation District, $2,275.91; Southwest Water Authority, $2,283.57; Stanton Rural Fire Protection, $2,280.52; Twin Buttes Public School District, $32.15; Underwood School District, $673.90; Zap City Park District, $50.40; Zap Rural Fire Protection, $784.24; Custer Health District, $12,837.86; Thomas Kaspari, MD PC, $200.00; McLean Mercer Library, $11,510.75; Mercer & McLean Counties, $5,755.36; Mercer County Ambulance Service, $11,510.60; Mercer County Fair Association, $2,878.68; Mercer County Historical Society, $547.02; Mercer County Regional Airport, $10,766.67; Verizon Wireless, $179.04; Water Resource District, $10,908.78; Addem, Inc., $7,317.08; Alco Stores, Inc., $349.73; American Welding & Gas Inc., $79.98; Bayside Marine Company, $510.47; Beulah Job Development Authority, $606.34; Beulah Lumber Co., $44.43; BHG, Inc., $5,411.63; Blue Cross Blue Shield of ND, $37,664.15; Bronson’s Supervalu, $2.89; Shana Brost, $200.48; Butler Machinery Co., $2,226.18; Capital City Restaurant Supply Co., $31.65; CenturyLink, $272.40; Charm-Tex, Inc., $44.80; City of Beulah, $70.17; Coal Country CHC, $149.00; Corner Express of Center L.L.C., $100.40; Ronald Crowley, $26.32; D & E Supply Co. Inc., $1,135.20; Dakota Central Social Services, $67,134.47; Dakota Fence, $2,496.00; Dakota Fire Extinguisher Inc., $1,169.10; Direct Med, $309.98; Dive Rescue International Inc., $817.28; Gary Emter, $25.00; Cindy Entze, $12.04; Sandra Erhardt, $28.94; Farmers Union Oil Co., $5,031.00;Farmers Union Insurances, $107.00; Fastenal Company, $4.88; Filter Care of Grafton Inc., $34.44; Financial Management Division, $4,965.87; Fireside Office Plus, $67.50; Fred Pryor Seminars, $199.00; Hampton Inn & Suites Grand Forks ND, $149.40; Hav-It Industries, $538.00; Hazen Hardware Inc., $39.86; Hazen Motor Co./Farm Implement Shop, $204.00; Hedahl’s Inc., $57.99; Hewlett-Packard Company, $573.75; Hiway Express, $266.69; Hoard’s Dairyman, $39.95; Implementation Specialists, $2,489.25; Information Technology Department, $101.00; J & L Automotive LLC, $172.40; J & M Hardware, Inc., $476.10; J & R Vacuum & Sewing Inc., $69.29; Jensen Jewelry, $10.00; Johnson Controls, $799.52; Van Johnson, $4,097.50; Klein McCarthy Architects, $22,272.12; Krause Supervalu, $61.16; Gontran Langowski, $14.56; Language Line Services, $90.00; Master Buy Fund-Mercer County, $1,500.00; Matthew Bender & Company Inc., $528.51; Mel Roth Oil Company, $14.95; Menards, $1,775.89; Mercer County Sheriff’s Dept., $350.00; Mercer County Shop, $247.45; Midwest Doors Inc., $532.40; Vickie Brodkorb, $517.92; Montana Dakota Utilities, $43.20; Office Depot Inc., $273.29; Kirkwood Scheels, $409.98; Verizon Wireless, $34.03; Advanced Business Methods, $6,253.63; AmeriPride Services Inc., $65.16; Baranko Bros., Inc., $5,772.22; Bituminous Paving Inc., $51,935.08; Wright Express FSC, $3,272.11; Van Johnson, $5,885.00; Napa, $6.69; NDACO Resources Group, $5,070.00; ND Association of Counties, $58.00; ND Association of Counties, $1,439.97; ND Council of Education Leaders, $370.00; ND Secretary of State, $67.00; Neuberger Oil Company, $2,918.04; New Age Heating & Air, $195.00; Northern Safety Co. Inc., $149.21; Northwest Tire Auto Service Inc., $3,244.74; PharmChem, Inc., $42.00; Postmaster, $960.00; Quality Printing Service Inc., $250.87; Redwood Biotech Inc., $86.00; Carmen Reed, $145.60; Reliance Telephone Systems, Inc., $1,000.00; Roughrider Electric Cooperative, Inc., $525.00; Roughrider Homes & RV’s, $16.66; S & M Lawn Service, $320.00; Sailer Septic Service, $90.00; Sakakawea Medical Center, $1,926.82; Rona Schutt, $58.54; Scuba One Inc., $281.00; SeaChange Printing and Marketing, $2,268.13; Shopko Stores Operating Co., LLC, $73.92; Southwest Water Authority, $44.59; Staples Credit Plan, $32.38; Candy Strand, $2.86; Subway #12480, $208.10; Team Laboratory Chemical Corp., $1,015.00; True North Steel, $7,487.18; Venture Marketing, $29.95; Verizon Wireless, $1,170.75; WallWork Truck Center, $18.24; Thomson Reuters, $256.99; West Dakota Lumber, $307.09; Congregational Church of Beulah, $1,906.00; Interstate All Battery Center, $41.36; Napa, $32.85; ND Department of Transportation, $10.00; ND Secretary of State, $36.00; Shopko Stores Operating Co., LLC, $17.98; Verizon Wireless, $45.61; Titan Machinery, $13,000.00; Verizon Wireless, $647.98.  Upon roll call vote; Scheurer, “Aye”, Tveit, “Aye”, Entze, “Aye”, Bitterman, “Aye”, Murray, “Aye”, motion carried.

Motion made by Commissioner Tveit, second by Commissioner Entze to appoint Joel Wood to the Mercer County Reorganization Board term effective July 1, 2014 until June 30, 2017.  On roll call vote; Tveit, “Aye”, Entze, “Aye”, Scheurer, “Aye”, Bitterman, “Aye”, Murray, “Aye”, motion carried.

The board reviewed the NDSU Extension Highlights.  No further action was taken.

Motion made by Commissioner Scheurer, second by Commissioner Entze to approve the July Recorder’s Fees in the amount of $6,775.85.  On roll call vote; Scheurer, “Aye”, Entze, “Aye”, Tveit, “Aye”, Bitterman, “Aye”, Murray, “Aye”, motion carried.

Motion made by Commissioner Tveit, second by Commissioner Scheurer to approve the July Sheriff’s Fees in the amount of $19,741.50.  On roll call vote; Tveit, “Aye”, Scheurer, “Aye”, Entze, “Aye”, Bitterman, “Aye”, Murray, “Aye”, motion carried.

Commissioner Scheurer addressed the board about the county health nurse holding a position on the Ambulance Board.  Scheurer stated the county health nurse has always held a position on the Ambulance Board because it is written in the bylaws, and there is a misunderstanding with the new county health nurse.  Scheurer stated in conversation with past health nurse/present Ambulance Board Business manager, Angie Sayler, that direction stating the nurse sit on the board used to be in the job description, but no longer is.  Commissioner Scheurer contacted Auditor Brost to find out what the contract stated, and Brost said there was nothing in the contract stating the county health nurse has to sit on the Ambulance Board.  Motion made by Scheurer, second by Bitterman to request the presence of the county health nurse at the Ambulance Board monthly meetings.  On roll call vote; Scheurer, “Aye”, Bitterman, “Aye”, Entze, “Aye”, Tveit, “Aye”, Murray, “Aye”, motion carried.

The board reviewed the monthly financial statement.  No further action was taken.

Brent Ekstrom, Executive Director of the Lewis & Clark Regional Development Council, spoke briefly with the board and told them the Lewis & Clark RDC couldn’t do what they do without the help of the county and he appreciates all the county participation.  Ekstrom stated Mercer County has paid $57,063 in annual dues and with the matching funds of $102,476, Mercer County has paid a total of $159,539.  This means for every dollar the county has contributed, Lewis & Clark RDC has been able to distribute $175 back in grants and loans.  Commissioner Bitterman asked Ekstrom if he would be able to help the young mothers in the county that have concerns with the daycare needs. Ekstrom stated absolutely and would appreciate being brought to the table because one thing he does besides lending is helps businesses access capital.  Chairman Murray thanked Ekstrom for the information and for taking the time to come in.

Land Use Administrator/Tax Director, Gary Emter, presented the board with five zoning cases and one amendment.  Motion made by Commissioner Bitterman, second by Commissioner Scheurer to approve Conditional Use Zoning Case #14-07-01 to Coyote Creek Mining Company for surface coal excavation, mining, and related activities within the Agricultural Zoning District in Section 6 and N ½ N ½ of Section 7 T142N R88W containing 794.91 acres; Section 1, Section 2, E ½ of Section 3, N ½ N ½ of Section 11, and N ½ N ½ Section 12 T142N R89W containing 1,902.99 acres; W ½ Section 19, all of Sections 30 and 31 less the 84.24 acres already conditionally permitted for surface mining under permit #13-12-02 T143N R88W totaling 1,494.89 acres; S ½ SW ¼ SE ¼ Section 23, S ½ NE ¼ S ½ Section 24, Section 25, Section 26, E ½ Section 27, E ½ Section 34, Section 35 and Section 36 T143N R89W containing 3,814.48 acres; for a grand total of 8,007.27 acres.  The mine has a 25 year life expectancy, will mine from north to south with some blending of coal.  In 2025-26, mining will start on the west side of County 13, and will install road crossing and the general public with have right-of-way.  On roll call vote; Bitterman, “Aye”, Scheurer, “Aye”, Entze, “Aye”, Tveit, “Aye”, Murray, “Aye”, motion carried.

Zoning Case #14-07-02 is for Duane and Kathy Schwab to rezone from recreational to residential.  On a motion made by Commissioner Bitterman, second by Commissioner Tveit, the Board of Mercer County Commissioners adopted the following resolution:

“RESOLUTION TO AMEND THE MERCER COUNTY ZONING DISTRICT MAP

BE IT RESOLVED by this board of Mercer County Commissioners to amend the Mercer County Zoning District Map so as to change from Recreational to Residential R-2 the following described parcel:

Beginning at a point 736 feet east of the northwest section corner of said Section 3, (this point also has a U.S. Government Marker) thence south 0°00’ for 169 feet, thence east 50 feet, thence south 0°00’ for 150 feet, thence west 50 feet, thence south 0°00; for 558.2 feet, thence south 80°24’ east for 227.4 feet, thence north 9°36’ east for 180.4 feet, thence north 37°34’ east for 409.4 feet, thence north 24°25’ east for 386.2 feet, thence north 6°16’ east for 68.8 feet, thence west on the U. S. Government property line for 670.9 feet to the point of beginning.  All within the N ½ NW ¼ of Section 3 T146N R86W of the 5th Principle Meridian, Mercer County, ND.

Dated this 6th day of August 2014 by the Board of Mercer County Commission.

/s/Gary Murray, Chairman

ATTEST

I hereby certify the above resolution to be true and correct as adopted by the Board of Mercer County Commissioners on the 6th day of August 2014.

Shana L. Brost, Mercer County Auditor”

Motion made by Commissioner Scheurer, second by Commissioner Tveit to approve Temporary Use Permit #445 to Trotter Construction for a scoria pit in NW ¼ Section 28 T146N R88W with work limited to daylight hours and the area disturbed under this temporary use permit must be reclaimed by the applicant and must be approved and released by the County Road Superintendent.  The haul road must be approved and released by the County Road Superintendent and the permit holder shall control weeds in an acceptable manner during the time the permit is in effect.  On roll call vote; Scheurer, “Aye”, Tveit, “Aye”, Entze, “Aye”, Bitterman, “Aye”, Murray, “Aye”, motion carried.

Motion made by Commissioner Bitterman, second by Commissioner Entze to approve Temporary Use Permit #446 to Trotter Construction for a gravel pit with 69 acres in N ½ S ½ and 92.92 acres in N ½ of Section 28 T144N R87W with work limited to daylight hours and the area disturbed under this temporary use permit must be reclaimed by the applicant and must be approved and released by the County Road Superintendent.  The haul road must be approved and released by the County Road Superintendent and the permit holder shall control weeds in an acceptable manner during the time the permit is in effect.  On roll call vote; Bitterman, “Aye”, Entze, “Aye”, Scheurer, “Aye”, Tveit, “Aye”, Murray, “Aye”, motion carried.

Motion made by Commissioner Entze, second by Commissioner Scheurer to approve Temporary Use Permit #447 to Michael Helm to set manufactured house on property owned by his father as he plans to purchase property from father and build house within the next year in the SW ¼ SE ¼ SW ¼ Section 28 T145N R87W.  The county sanitarian will inspect the septic system after it is installed.  This is an extension on a Temporary Use Permit issued August 7, 2013 due to having issues getting contractors lined up.  On roll call vote; Entze, “Aye”, Scheurer, “Aye”, Tveit, “Aye”, Bitterman, “Aye”, Murray, “Aye”, motion carried.

The board discussed amendment to Zoning Ordinance 5067 Chapter Two—Section XVI—Permit Fees.  Donn Steffen, Coyote Creek, stated he did not have any objection with the amendment if the effective date was today, but to make it retroactive to May 15th would mean Coyote Creek would be responsible for an additional $24,000 and that would not be in their budget.  Chairman Murray stated his concern is back-dating things when the board has not yet made a decision.  Commissioner Scheurer stated the effective date should be the date the board approves it and the fees should be in line with other neighboring counties.  Scheurer noted the board was aware of Coyote Creek’s zoning case prior to rewriting the fee schedule.  On a motion by Commissioner Scheurer, and second by Commissioner Bitterman, the board of Mercer County Commissioners adopted the following resolution:

“RESOLUTION TO AMEND COUNTY ZONING ORDINANCE

BE IT RESOLVED by the Board of Mercer County Commissioners to add a section to the Mercer County Zoning Ordinance as follows:

CHAPTER TWO—SECTION XVI—PERMIT FEES

ORDINANCE RELATING TO PERMIT FEES IN MERCER COUNTY, NORTH DAKOTA

BE IT ORDERED BY THE BOARD OF MERCER COUNTY COMMISSIONERS FOR THE COUNTY OF MERCER, NORTH DAKOTA, AS FOLLOWS:

The following Zoning Ordinance is hereby enacted as allowed by NDCC §11-3318:

Section 1: Any owner or authorized agent who intends to construct, enlarge, alter, repair, move, demolish, or change a structure or building, or to erect, install, enlarge, alter, repair, remove, convert or replace any system, shall file an application with the Land Use Administrator, and obtain a permit in accordance with the schedule as established by the Mercer County Board of Commissioners.  Such permit shall not be valid until the prescribed application and permit fees have been paid nor shall any amendment to a permit be released until the additional fee, if any, has been paid.

Section 2:  Exemptions.  The following buildings are exempt from this Article: Any building used for residential or agricultural purposes as defined by the Mercer County Zoning Ordinances.

Section 3: Definitions.  Words used in this Article are defined by the Mercer County Zoning Ordinances (Chapter 1, Section VII).

Section 4: Violations.  It shall be unlawful for any person, firm, or corporation to erect, construct, alter, extend, repair, move, remove, demolish or occupy any building, structure or equipment regulated by the Mercer County Zoning Ordinances, or cause same to be done, in conflict with or in violation of any provisions of this Article.  A violation of any provision of the Article shall be subject to the Enforcement Procedures and Penalties of the Mercer County Zoning Ordinances.

Section 5: Effective Date.  This ordinance is applicable to all applications received on or after August 6, 2014, until further order of the Mercer County Board of Commissioners.

MERCER COUNTY ZONING PERMIT FEE SCHEDULE

Building Permit Fees: (larger of the two fees)

            Commercial: 1/10 of 1% of building cost or $25.00

            Industrial: 1/100 of 1% of building cost or $50.00

Other Building (except Residential and Agricultural): 1/10 of 1% of building cost or $15.00

Conditional Use Permit Fees. In addition to the fees provided above, any Conditional Use Permit shall be also subject to a fee of $25.00 plus $1.00 for each acre over 10 acres, except the following Conditional Use Permits shall be subject to a $75.00 fee plus $5.00 per acre for each acre over 10 acres:

            Coal Excavation and Mining

            Sand, Scoria, and Gravel Pits

            Chemical Fertilizer Plants

            Coal Gasification Plants

            Electric Power Generation Plants

            Refineries and Petro-Chemical Plants

            Transmission Facilities

            Wind Energy Facilities

Acreage Calculation. Acreage shall be based on the land subject to the application, which may include right-of-way or easement acreage.

Effective Date.  This schedule is effective August 6, 2014 and until further order of the Mercer County Board of Commissioners.

Dated this 6th day of August, 2014, by the Board of Mercer County Commissioners.

/s/Gary Murray, Chairman

/s/Wayne Entze, Commissioner

/s/Frank Bitterman, Commissioner

/s/Duane Scheurer, Commissioner

/s/William Tveit, Commissioner

ATTEST:

I hereby certify the above resolution to be true and correct as adopted by the Board of Mercer County Commissioners on this 6th day of August, 2014.

Shana L. Brost, Mercer County Auditor”

Carmen Reed, Emergency Manager/911 Coordinator, addressed the board about taking over Oliver County’s Emergency Management position.  Reed explained she would be asking for $1.00/hr more in wages besides the 5% increase she would be asking for and 100 hours of overtime in addition to her 200 hours of overtime she currently budgets.  Reed stated Oliver County would be responsible for half of travel expenses, telephone expenses, memberships, office supplies, radio equipment, radio tower lease, education/training, and one-sixth share the advertising costs.  Oliver County would also pay for 120 hours/year of Reed’s salary.  Motion made by Commissioner Bitterman, second by Commissioner Scheurer to give Reed the blessing to work with Oliver County as of January 1, 2015.  On roll call vote; Bitterman, “Aye”, Scheurer, “Aye”, Tveit, “Aye”, Entze, “Aye”, Murray, “Aye”, motion carried.

Reed also presented Mercer Oliver 911 Coordinator and Mercer County Emergency Manager Quarterly Report.  No further action was taken.

Candice Strand, Mercer County Regional Landfill, addressed the board about the current tonnage fees.  Strand would like to raise the fee from $27.00/ton to $29.00/ton and changing the minimum fee of $7.00/load to $8.00/load.  Strand stated it would help with the rising costs of fuel, equipment, operating, and labor.  Based on the tonnage reported in the landfill for 2013, the new fees would bring in an extra $20,000/year.  Commissioner Scheurer stated currently Mercer County’s landfill is well below other neighboring landfills and raising it $2.00/ton will still keep the county’s landfill below average.  Motion made by Commissioner Tveit, second by Commissioner Bitterman to approve the new landfill fees effective January 1, 2015.  On roll call vote; Tveit, “Aye”, Bitterman, “Aye”, Entze, “Aye”, Scheurer, “Aye”, Murray, “Aye”, motion carried.

Gary Benton, Chairman of the Mercer County Airport Authority, addressed the board about getting assistance out at the airport.  Benton noted there are people who need a place to store their airplanes and the Airport Authority has the funds to build a hangar.  Benton stated there is land on the north end of the airport, but the land needs to be built up one and half feet.  Ron Muth asked the City of Hazen to use a couple of loaders, and Benton asked the county if they would be willing to let the Highway Department use belly dump trucks to move 400 yards of dirt from the south end of the airport to the north end.  Motion made by Commissioner Bitterman, second by Commissioner Entze to allow Mercer County Highway Department to help the Mercer County Airport Authority move dirt.  On roll call vote; Bitterman, “Aye”, Entze, “Aye”, Tveit, “Aye”, Scheurer, “Aye”, Murray, “Aye”, motion carried.

The board recessed at 10:25 AM.

The board reconvened at 10:37 AM.

Dennis Rohlfs, Sakakawea Estates, addressed the board about the ownership of the road that goes through the Sakakawea Estates subdivision.  Rohlfs stated evidence shows it is a county road, as do the letters he has a copy of from the Mercer County State’s Attorney dating back to 1991 and 1992.  Rohlfs stated the road is not just for the residents of the subdivision, but also used for fishing and a business that is located within Sakakawea Estates.  State’s Attorney Binder stated she has reviewed the deed and dug into what has happened over the last 40 years by looking through county minutes from 1973, where she did not see any record of the board accepting the donation of this particular road.  Binder stated she looked at the designation of county roads as provided on a map from the North Dakota Department of Transportation, and this road is not listed on the map as a private road or rural road.  State’s Attorney Binder stated she will go back and look at the minutes from 1991 and 1992 to see why the then State’s Attorney stated the road was a county road.  Binder stated the problem she sees is the letters contradict the NDDOT official map; the only record is the right-of-way easement.  Commissioner Tveit stated this could not be resolved until the 1990s letters were researched, but in the meantime the board needed to make a decision whether or not they can give the residents permission to maintain the road.  Commissioner Entze explained to Rohlfs that Mercer County subdivisions have one designee to call into the Highway Department to request snow removal and blade work, as they are able to receive blade work twice a year but the cost of snow removal is up to the property owners.  Motion made by Commissioner Tveit, second by Commissioner Bitterman to table the issue until the next board meeting on August 20th.  On roll call vote; Tveit, “Aye”, Bitterman, “Aye”, Entze, “Aye”, Scheurer, “Aye”, Murray, “Aye”, motion carried.

Westwood Professional Services, Chris Ruley, approached the board for permission to dig for original stone monuments for the Antelope Hills Wind Farm.  Motion made by Commissioner Tveit, second by Commissioner Entze to grant Westwood Professional Services to dig the 18 sites as proposed in the map with restoration at the expense of Westwood Professional Services under the direction of Mercer County Highway Superintendent for one year.  On roll call vote; Tveit, “Aye”, Entze, “Aye”, Scheurer, “Aye”, Bitterman, “Aye”, Murray, “Aye”, motion carried.

Motion made by Commissioner Scheurer, second by Commissioner Bitterman to accept the construction agreement in the amount of $1,825,327.55 executed by Dennis Drewes, Inc. for grading, aggregate surfacing and incidentals on County Road 25 CP2925(014).  On roll call vote; Scheurer, “Aye”, Bitterman, “Aye”, Tveit, “Aye”, Entze, “Aye”, Murray, “Aye”, motion carried.

Steve Mamer, Interstate Engineering, presented the board with a change order for the Structure Replacement B13-00-133 with Industrial Builders. Mamer stated the change order is to change the structure from a con span to a double box culvert with a savings of $122,598.  Motion made by Commissioner Scheurer, second by Commissioner Tveit to approve the change order.  On roll call vote; Scheurer, “Aye”, Tveit, “Aye”, Entze, “Aye”, Bitterman, “Aye”, Murray, “Aye”, motion carried.

Ken Miller, Highway Superintendent, stated he sent an email to Glen of Baranko Bros. about County Road 22 addressing storm water issues with drainage, the back slopes with no topsoil, soft spots in four places, and the drainage issue in the Kelly Unruh field.  Miller hoped to get in contact with Glen to fix the issues and also the erosion issues.  Commissioner Scheurer asked Mamer about last year’s box culvert projects and Mamer stated he is addressing the issues right now and hoped to have the final payment within the next two weeks.

The board discussed the property owner who constructed a fence and placed a rock on county land north of Stanton.  Motion made by Commissioner Tveit, second by Commissioner Bitterman to give Interstate Engineering direction to survey this piece of county property.  Mamer estimated the cost being between $2,000 and $3,000.  On roll call vote; Tveit, “Aye”, Bitterman, “Aye”, Entze, “Aye”, Scheurer, “Aye”, Murray, “Aye”, motion carried.

The board addressed the one mile of section line by the Steve and April Oster property.  The board stated the dispute should be handled by the property owners and there will be no county involvement since the road is closed.  No further action was taken.

Motion made by Commissioner Scheurer, second by Commissioner Entze to approve Utility Occupancy Application and Permit #1496(14) to West River Telecommunications Cooperative for fiber optic telecommunication facilities boring under County Road 20 south of Golden Valley in Sections 23 and 26 T144N R90W.  On roll call vote; Scheurer, “Aye”, Entze, “Aye”, Tveit, “Aye”, Bitterman, “Aye”, Murray, “Aye”, motion carried.

Miller spoke to the board about the Game & Fish project at Harmony Lake.  Miller stated Bob Froelich asked for: county to haul 30 loads of scoria, two days of blade work, and two culverts to help with this project.  Miller added this is reimbursable and the county wouldn’t lose any money, just the time spent doing it.  Motion made by Commissioner Tveit, second by Commissioner Scheurer to allow the Mercer County Highway Department help the Game & Fish with the Harmony Lake project.  On roll call vote; Tveit, “Aye”, Scheurer, “Aye”, Entze, “Aye”, Bitterman, “Aye”, Murray, “Aye”, motion carried.

Motion made by Commissioner Entze, second by Commissioner Scheurer to approve the final payment on Progressive Estimate #5 for County Road 26 Structure Replacement at Savelkouls to Baranko Brothers, Inc. in the amount of $5,772.22.  On roll call vote; Entze, “Aye”, Scheurer, “Aye”, Tveit, “Aye”, Bitterman, “Aye”, Murray, “Aye”, motion carried.

Motion made by Commissioner Tveit, second by Commissioner Entze to approve Progressive Estimate #2 for 2014 Seal Coat and Pavement Markings to Bituminous Paving, Inc. in the amount of $51,935.08.  On roll call vote; Tveit, “Aye”, Entze, “Aye”, Scheurer, “Aye”, Bitterman, “Aye”, Murray, “Aye”, motion carried.

Commissioner Scheurer addressed the board about who performs the maintenance of the county’s rental properties.  Scheurer stated the tenant renting a FEMA trailer at the crossroads is irritated because the hot water heater is broke and the septic tank may be full or plugged.  Commissioner Scheurer stated the board needs to establish someone to maintain the county’s rental properties.  Commissioner Tveit stated the maintenance personnel would be the overseers, but the county would need to hire professionals if any work needed to be done.  The board established Road Superintendent, Ken Miller, would be the point of contact for anyone renting the FEMA trailers and from there Miller would contact the right person.  No further action was taken.

The board discussed upcoming board meetings.  Due to conflicts in schedules the monthly meeting will be moved from September 3rd to September 2nd in the basement of the LEC building and the November 19th meeting would be moved to November 17th.  No further action was taken.

Darbie Berger, Mercer County Treasurer, approached the board about buying a paper folder for her office.  Berger explained she would be going to 8 ½ x 11 paper statements for this tax season and she would need a folder that was not in her 2014 budget.  Berger presented numbers to the board of possible folders she may go with.  Motion made by Commissioner Scheurer, second by Commissioner Tveit to approve the purchase of the paper folder for the Treasurer’s office.  On roll call vote; Scheurer, “Aye”, Tveit, “Aye”, Entze, “Aye”, Bitterman, “Aye”, Murray, “Aye”, motion carried.

There being no further business, on motion duly made and second, the meeting was adjourned at 12:24 PM CDT. The next regular meeting of the commission will be August 20, 2014 at 9:00 AM CT in the basement of the Mercer County Law Enforcement Center, Stanton, North Dakota.

 

 

Approved: Gary Murray, Chairman

Attest: Shana L. Brost, Auditor